The Product
Time and Attendance
Simplify scheduling, track attendance accurately, and integrate seamlessly with payroll for smooth and compliant operations
Shifts and Work Schedules
Biometric Integration
Mobile App Attendance
Geo-fencing
Reports and Analytics
Payroll Integration
Shifts and Work Schedules
Efficiently manage your workforce with Baraza HCM’s Shifts and Work Schedule features. Create and assign work shifts with clear visibility of who is scheduled to work, track staff locations, set pay rates, and define holidays to streamline operations.
For more complex scheduling needs, leverage detailed calendar views to manage shifts across multiple locations, set specific work hours, and plan monthly schedules. These tools ensure balanced workforce coverage, improved compliance, and simplified shift management, helping organisations operate smoothly and efficiently.
Shifts
- Create Work Shifts:Design and manage various work shifts, assigning staff to specific shifts and ensuring clear visibility of who is scheduled to work when.
- Staff Locations:Track and manage where staff are working, ensuring coverage across all locations.
- Work Rates:Set different pay rates for various shifts to accommodate variable work schedules.
- Set Holidays:Define holidays within the system to ensure accurate tracking of workdays and leave.
- Add Staff to Shifts:Easily assign staff to specific shifts based on availability and operational needs.
- Set Default Time:Establish default work times for standard shifts to simplify scheduling.
Work Schedules
- Complex Shift Management:For variable and complex shifts, create detailed calendar work schedules that cater to different needs.
- Schedule per Location:Manage work schedules for different locations, ensuring appropriate staffing levels everywhere.
- Schedule per Calendar:Use calendar views to organize and visualize work schedules effectively.
- Staff Monthly Schedule:Plan and review staff schedules on a monthly basis for better long-term planning.
- Set Work Hours:Define specific work hours for different shifts and roles to ensure clarity and compliance.
Biometric Integration
This feature collects data from multiple biometric devices and imports it into the system, providing organisations with reliable and tamper-proof attendance records. Simplify workforce management while ensuring compliance with work policies and accurate payroll processing.
- Data from Multiple Devices: Collect attendance data from various biometric devices for accurate tracking.
- Import Biometric Logs: Import and manage biometric logs within the system, ensuring comprehensive attendance records.
Mobile App Attendance
Empower your workforce with the flexibility of Baraza HCM’s mobile app attendance feature. Employees can conveniently clock in and out using the built-in clocking system, while GPS coordinates ensure accurate location tracking.
This enables organisations to monitor attendance in real-time, support remote or field-based teams, and maintain reliable attendance records.
- Built-in Clocking System: Use the Baraza HCM mobile app to allow employees to clock in and out conveniently.
- Geometric Coordinates: Capture the GPS coordinates of clocking activities for precise location tracking.
Geo-fencing
Enhance attendance accuracy with Baraza HCM’s Geo-fencing feature. Compare employee clocking locations with predefined shift locations to ensure staff are where they need to be.
Assign specific locations to staff and manage their attendance effortlessly. With the map log visualization, track and monitor clocking activities in real-time, enabling better oversight and ensuring operational efficiency.
- Clocking Location Comparison:Compare clocking locations with predefined shift locations to ensure employees are where they need to be.
- Set Staff Locations:Assign staff to specific locations and manage their attendance accordingly.
- View Map Log:Visualize clocking activities on a map for enhanced tracking and management.
Reports and Analytics
Gain actionable insights with Baraza HCM’s robust Reports and Analytics features. Generate comprehensive attendance summaries from multiple data sources, with options to view data by month or location for enhanced clarity.
Monitor employee punctuality with lateness reports, track late hours, and implement penalties to promote timeliness. Accurately compute overtime based on attendance and shift data, providing detailed reports to reward staff for extra work.
These tools empower organizations to make data-driven decisions, optimize workforce management, and ensure fairness in attendance and compensation.
Attendance Summary
- Multiple Data Sources:Create comprehensive attendance summaries from various data sources.
- Monthly and Location Views:View staff attendance by month or location for detailed insights.
Lateness Reports
- Access Lateness Data: Generate lateness reports based on shift, leave schedule, and attendance data.
- View Late Hours: Monitor the number of late hours for each employee.
- Penalize Lateness:Implement penalties for lateness to encourage punctuality.
Overtime Computation
- Attendance-based Overtime:Compute over time based on actual attendance and shift allocations.
- Overtime Tracking:View staff overtime hours accurately.
- Reward Overtime:Reward staff for overtime work based on detailed reports.
Payroll Integration
Streamline your payroll process with Baraza HCM’s seamless Payroll Integration. Automatically sync attendance data with the payroll system to ensure accurate compensation for hours worked.
Leverage an approval workflow to review and verify attendance records, eliminating errors and maintaining compliance before payroll processing. This integration saves time, reduces administrative workload, and ensures fairness and accuracy in employee payments.
- Direct Integration: Seamlessly integrate with our payroll system, ensuring accurate payment for hours worked.
- Approval Workflow: Use an approval workflow to manage and verify attendance data before processing payroll.